St. John's Riverside Hospital

Residency Program Coordinator

Job ID
Position Type
Regular Full-Time
Hours Per Week
Work Shift
8am-4pm, Monday - Friday
Posted Salary


St. John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology. Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St. John's Riverside has been and continues to be a unique and comprehensive network of medical professionals dedicated to a tradition of service that spans generations.


St. John’s has been an integral part of the community since the 1890's and its’ commitment to provide the community with the most advanced medical services available continues to be the hospitals’ vision, mission and value. St. John's Riverside Hospital built itself around an early foundation of nursing and community service. In 1894, the Cochran School of Nursing, the oldest hospital-based school of nursing in the metropolitan area, was founded, thus making the St. John's Nursing Staff more than just the backbone of the hospital, but the heart and soul. St. John’s dedicated nurses give superior attention to those who need it most with a strong emphasis on patient and family-focused nursing care.   


St. John’s Riverside Hospital staff is committed to making life better for all patients. The hospital continues to elevate the services provided with the goal of increasing the quality of life for all who entrust St. John's Riverside Hospital to their care.


Personalized care together with advanced technology is what it means to be Community Strong


Are you working in a medical residency program office and looking to move up?


Then this may be the ideal opportunity for you!  The Emergency Medicine Residency Program Coordinator coordinates the daily administrative aspects of St. John’s Riverside Hospital’s Emergency Medicine residency program in collaboration with the Emergency Medicine Residency Program Director and the Director of Medical Education/Designated Institutional Officer. The Coordinator collaborates with the Director of Medical Education/Designated Institutional Officer and Program Director to assure that the EM Residency program meets or exceeds the criteria needed for accreditation. Job duties include:knowing standards and requirements of all accrediting organizations (such as AOA, AGME) and graduate medical education consortiums (such as LECOMT),organize and maintain files required for any ACGME, AOA and/or other accreditation, medical licensure and trainee memberships,assist with organization and applications for EM residency program,prepare/organize all reports/forms required for accreditation, including all internal and external reviews,manage and coordinate site visits by academic affiliates and/or accrediting agencies,maintain web-based ACGME/AOA accreditation surveys for GME, collecting and integrating appropriate information from sources throughout the hospital. The Coordinator will maintain ongoing communications with Graduate Medical Education office regarding updates/changes in accreditation requirements for the trainees and program.


The ideal candidate will also assist in the preparation and management of the Emergency Medicine Residency program budget and other reported items (such as outcomes and measures), assist in the management of the EM Residency program’s budget, including oversight of trainee travel and education allocations, review monthly budget and expense reports and identify/report discrepancies, process invoices for EM Residency expenses, participate in all EM residency budgeting meetings, with preparation of documentation as needed, gathers and maintains all records required for EM residency credentialing and reimbursement, collect and maintain credentialing all data and records (including procedure logs), schedule all required trainee courses (such as BLS, ACLS, ATLS, infection control), prepare program surveys and other evaluations, provide accurate trainee information and documentation for CMS, Medicare or other audits. Primary focus will be to maintain scheduling, prepare, maintain daily, weekly, monthly and annual trainee schedules, coordinates GME Recruitment, screen all residency application for completeness, completes all other administrative duties.


The Coordinator will collaborate with the Director of Medical Education to liaison with LECOM and ensure that the LECOM student clerkship program meets or exceeds the objectives as defined by LECOM.  Collect and maintain all student IDs, parking permits and other hospital properties. Processes invoices submitted from physicians eligible for reimbursement for on-call, or other responsibilities performed under stipend. All other related duties as required.


Bachelor’s Degree is required; Undergraduate training in sciences is preferred. Ability to clearly communicate, both verbal and written, is essential. Aptitude with computer programs (including Microsoft Word, Excel, PowerPoint) as well as internet proficiency is required. The applicant must possess a valid driver’s license and may be needed to travel between campus and affiliate sites (including remote locations, requiring prolonged travel). Organization and filing skills are necessary. Proficiency in finance, including maintaining budgets and invoices, is expected. Prior experience within a healthcare system, medical education department or other medical education institution.


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